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Mount Douglas Secondary School
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SOCIETY BYLAWS |
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MT. DOUGLAS
CO-CURRICULAR SOCIETY BY-LAWS
MISSION STATEMENT:
The "Mt. Douglas Co-Curricular Society" is a local
organization, dedicated to the education and well being of the students of
Mt. Douglas Secondary School. The Society's primary mandate is to facilitate
financial support to advance the education of the students of Mt. Douglas
Secondary School by providing the best possible learning environment. AREA OF OPERATION:
The operations of the Society are chiefly carried out in the
Greater Victoria School District (School District #61), Province of British
Columbia. MEMBERSHIP:
(a) Subject to the provisions of paragraph 3(b), all parents and
guardians of students currently enrolled at Mt. Douglas Secondary School
shall be voting members of the Society. (b) Administration and staff (teaching and non-teaching) of Mt.
Douglas Secondary School shall be non-voting members of the Society. (c) A member may be expelled by a special resolution of the
members passed at a general or special meeting. The notice of a special resolution for expulsion shall be
accompanied by a brief statement of the reason or reasons for the proposed
expulsion. The person who is the subject of the proposed resolution for
expulsion shall be given an opportunity to be heard at the general or special
meeting before the special resolution is put to a vote. EXECUTIVE:
(a) The Society shall elect a slate of officers from the voting
membership. Number and position of Executive members should be determined by
organizational needs, but must include the following officers: Chairperson (b) The members may, by special resolution, remove an officer
before the expiration of their term of office and may appoint a successor to
complete the term of office. (c) If an officer is unable, for any reason, to complete his/her
term of office, the Executive may appoint another voting member of the
Society to assume his/her duties until the next Annual General Meeting. DUTIES OF THE EXECUTIVE:
(a) Chairperson: To preside at all general and executive
meetings of the Society and to co-ordinate the activities of the Executive. (b) Vice Chairperson: To assist the Chairperson in his/her
duties as necessary and to assume the duties of the Chairperson as designated
by the Chairperson in his/her absence. (c) Secretary: To keep minutes of all general, special and
executive meetings of the Society. To attend to correspondence in
co-operation with the Chairperson. To submit annual reports and fees to the
appropriate provincial government ministry. (d) Treasurer: To maintain accurate records of all monies
pertaining to the Society using accepted accounting practices. To ensure that
known applications and submissions relating to available funding sources are
submitted in a timely fashion. (e) School Planning Council Representative: To fulfill the
requirements of the School Act. To attend meetings of the School Planning
Council and to report to the Society's Executive. ELECTIONS:
(a) The length of term for Executive positions shall be one
year. (b) Such positions shall take effect at the Annual General
Meeting and end one year later. ELECTION PROCEDURES:
Election of the Executive will take place during the Annual
General Meeting which will be in January of each year. NOMINATIONS:
(a) A "Nominations Committee" will be formed at a
general meeting or as required by the Executive. (b) Nominations may be received up to and during the Annual
General Meeting, until declared closed by the Chairperson. (c) All Society members must be notified of the call for
nominations at least 30 days prior to the Annual General Meeting date. COMMITTEES:
Number and type of committees will be determined by the
Executive based on Society needs. Each committee should have a
Chairperson/Coordinator to coordinate activities and report to the Executive.
Standing committees should include a Fund-raising Committee, and Nominations
Committee. Committees will consist of one or more Society members. REMUNERATION:
No member of the Society shall receive remuneration of any kind
for work done on behalf of the Society. MEETINGS:
(a) The number of general meetings shall be set by the Executive
to be held not less than four times per calendar year, notwithstanding the
Annual General Meeting. (b) Special meetings may be called by the Executive with a
minimum of fourteen days notice. CONSTITUTIONAL AMENDMENTS AND
RESOLUTIONS:
(a) The by-laws of the Society may be amended at any special or
general meeting of the Society by a special resolution adopted by a two
thirds majority vote of the members of the Society present at any special or general
meeting. (b) Notice to amend any by-law or to introduce a new one shall
be given in writing at a meeting of the Society prior to the meeting or
circulated to the members of the Society a minimum of fourteen days in
advance of the meeting at which it is intended to be considered. (c) Any resolution, other than a special resolution, shall be
deemed passed if a majority of the members present vote in favour of such a
resolution. (d) For all purposes of the Society, "special
resolution" shall mean a resolution passed by a majority of such members
entitled to vote as are present in person at a general or special meeting of
which notice specifying the intention to propose the resolution as a special
resolution has duly been given, such majority being two thirds. QUORUMS:
A quorum for any duly called General, Special or Annual Meeting
shall consist of a minimum of three voting members, and include at least one
executive officer. PROCEDURE:
(a) The procedures of any meeting may be determined by the
Executive but failing that, the Society shall use Robert's Rules of Order. (b) Meetings shall be conducted efficiently and with fairness to
the members present. (c) All funds of the Society will be on deposit in a chartered
bank or credit union or any financial institution registered under the Bank
of Canada Act. (d) The Executive shall name three signing officers for all
banking and legal documents, namely the Chairperson, Treasurer and one other
Executive member. Any two of these signatures will be required for these
documents. (e) A Treasurer's report to all members will be available at the
Annual General Meeting. (f) An annual financial review will be conducted by an
accredited accountant as appointed by vote at the Annual General Meeting. BORROWING POWERS:
The Society shall not have any borrowing powers. |
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